About us

What is MeetingPal?

MeetingPal is smart and user-friendly app that provides support for managing online meetings, such as community schemes, professional bodies, associations or trusts. It turns your phone into a voting device and allows you to vote remotely from anywhere in the world, securely via your mobile device.

As the long-standing owner, trustee and chairperson of a self-managed complex, Poena designed MeetingPal in 2017 as a tool that complies with the Sectional Titles Schemes Management (STSM) Act which obligated bodies corporate to calculate votes in both number and value.

Having virtualized his offices in 2012, Poena had a good understanding of what it takes to run remote meetings successfully. When lockdown was imposed in April 2020, Poena found himself the chairperson of a body corporate with a need to run remote meetings that still complied with the STSM Act. This prompted him to revisit the initial app design and finally put it to good use.

Poena has completed a number of Paddocks Courses and has an excellent working knowledge of the Sectional Titles Schemes Management (STSM) Act.

Why use MeetingPal?

MeetingPal will transform your AGMs by increasing attendance and improving efficiencies.

The MeetingPal app allows for an easy onboarding process and intuitive management of the voting process. The host can easily monitor meeting attendees, amend resolutions, and view live voting results on the MeetingPal dashboard. MeetingPal is dynamic and can be configured to flexibly accommodate any meeting procedures or processes.

The app was initially designed for community schemes, such as bodies corporate and home owners’ associations, to manage annual general meetings (AGMs), special general meetings (SGMs), trustee meetings and round robin resolutions. Each type of meeting has its own set of rules and regulations concerning its notice, quorums, proxies, resolutions and the counting of votes – all of these can be accommodated by MeetingPal.

We have experience in facilitating remote and in-person voting for the following bodies or associations:

Bodies corporate
Mixed schemes
Home owners’ associations
Professional bodies
Pension fund administrators
Company shareholders

The team behind MeetingPal

Poena le Roux – Owner at MeetingPal

Poena is an IT professional with a track record of over three decades. He holds a BCom degree from Tuks as well as an MBA (Cum Lauda) from Bond University in Australia. He is also the current owner of a software development company that specialises in mobile application development.

As the long-standing owner, trustee and chairperson of a self-managed complex, Poena designed MeetingPal in 2017 as a tool that will comply with the changes to the Sectional Titles Schemes Management (STSM) Act which obligated bodies corporate to calculate votes in both number and value.

Having virtualized his offices in 2012, Poena also had a good understanding of what it takes to run remote meetings successfully. When lockdown was imposed in April 2020, Poena found himself the chairperson of a body corporate with a need to run remote meeting that complies with the Act, prompting him to revisit the app design and finally put it to good use.

Poena has completed a number of Paddocks Courses and has the required working knowledge of the Sectional Titles Schemes Management (STSM) Act.

Our Pals

Riekie Victor, Head Pal at MeetingPal

MeetingPal has a number of system specialists (who we aptly call Pals) available to onboard client and provide technical support upon request.

Our support services include the following:

Setting up meetings
Opening, closing or announcing results
Administering attendance register
Writing the minutes of the meeting

The Pals have all completed sectional title training and have a working knowledge of the STSM Act.

Heading up our Pals is Riekie Victor, who is the chairperson of a self-managed complex and has completed Paddock’s Trustees Course.

Our Developers

Michael Robinson, Head Developer at MeetingPal

MeetingPal is proud of our accomplished team of developers who specialise in mobile application development. We have been working remotely since 2012 – using Zoom before it became fashionable – and subscribe to the Agile principles of DevOps with continuous improvement and deployments.

Professional alliances

We proudly align ourselves with the following industry associations and businesses:

TVDM Consultants

TVDM is a trusted team of legal consultants who specialise in providing advice and training for community schemes. They believe in forming trusted, long-lasting relationships with their clients – legal practitioners, managing agencies, developers, scheme executives and community scheme owners.

The TVDM team provides face-to-face, telephonic, Zoom, Skype or Google Meet consultations, consult summaries, written legal opinions and legal letters. They also consolidate or review and amend your governance documentation, and can stand as a professional trustee. In addition, they offer the service of chairing or attending any community scheme meetings at no additional charge for after-hours meetings.